Apply for various office Administrator posts at the Department of Transport
DEADLINE: 25 November 2022
POST: OFFICE ADMINISTRATOR GRADE I REF NO: DOT/HRM/2022/103 (VARIOUS)
- SALARY : R211 713 per annum (Level 06)
- CENTRE : Pretoria
A recognized NQF level 06 qualification in Office Management / Public Administration with one (01) year’ of experience; or Grade 12 with four (04) years of relevant experience. An office administration and computer course certificate will serve as an advantage. Knowledge and experience in application of administration-related legislation within the Public Service. Knowledge and experience of administration in supply chain management and finance processes as they relate to the administration of meetings, petty cash and procurement directives and procedures. Knowledge and experience of HR policies, project management and planning and organising. Strong organisational skills with specific reference to the management of documents. Knowledge and experience of MS Office Suite and Outlook. Good communication skills (written and verbal). Ability to interpret directives. Ability and willingness to work extended hours as and when required.
Provide secretarial and administrative support services to the Director’s office; This will include, inter alia, entail the following; Establish and maintain an efficient administrative system for workflow coordination. Serve as a nodal point for all directorate communication (Receive, direct and screen correspondence and telephone calls to relevant managers or sections). Diary management (Receive and reply to invitations, inform Director of appointments, ensure no overlaps occur, reschedule appointments when necessary). Organise and plan logistics for meetings (arrange venues, refreshments, equipment, copy relevant literature). Ensure safekeeping of all documentation in the office of the Director in line with relevant policies and legislation. Take minutes and ensure proper record keeping. Ensure strategic decisions taken in meetings are actioned timeously. Collate and prepare meeting packs for the Director. Organise refreshments for the Director, visitors and other stakeholders. Draft routine correspondence and reports as required (Send and receive faxes„ emails, receive and dispatch items and do photocopying). Administer travel arrangements for the chief directorate (accommodation, travel, venues arrangements, etc.). Administer claims and sundry payments (S & T, cellular phone, petty cash, payments, ad hoc). Create and maintain filing system (Receive documentation, acknowledge receipt, apply file number / allocation, record data into the computer system, file appropriately). Management of office equipment such as: photocopiers, computers, shredders, etc. Serve as Chief User Clerk for the directorate (Procurement of standard items such as stationery, refreshments, etc. and understanding of government’s cost containment measures) Keep and maintain a Leave Register Directorate. Keep circulars and relevant policies updated, as well as processes and procedures applicable for the office of the Director.
ENQUIRIES: Ms Neo Mogotlana Tel No: (012) 309 3912
NOTE: Preference will be given to African Male, Coloured Male /Female, White Male, Indian Male /Female and persons with disabilities are encouraged to apply for the position.
HOW TO APPLY/WHERE TO SUBMIT IT?
APPLICATIONS: Department of Transport, Private Bag X193, Pretoria, 0001 or hand deliver at
the 159 Forum Building, Cnr Struben and Bosman Street, Pretoria.
FOR ATTENTION: Recruitment Unit, Room 4034
Applications must be accompanied by new Z83 form, obtainable from any Public Service Department, (or obtainable at www.gov.za). Applicants must fill in full new Z83 form part A, B, C, D and F. A recent updated comprehensive CV only (previous experience must be comprehensively detailed, i.e. positions held and dates). Applicants will submit certified copies of all qualifications and ID document on the day of the interviews. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). The Department reserves the right not to fill the post. All shortlisted candidates for will be subjected to undertake a technical exercise that intends to test relevant technical elements of the job; the logistics will be communicated to candidates prior to the interviews. Recommended candidates will also be required to attend a generic managerial competency assessment after the interviews also take a note that National School of Governance (NGS) has introduce compulsory SMS pre-entry certificate with effect from 01 April 2020 as Minimum Entry Requirements for Senior Management Services and can be accessed through the following link: http://www.thensg.gov.za/training-course/sms-pre-entry-programme/. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. The successful candidate must disclose to the Director-General particulars of all registrable financial interests, sign a performance agreement and employment contract with the Director-General within three months from the date of assumption of duty. The successful candidate must be willing to sign an oath of secrecy with the Department. Applicants will be expected to be available for selection interviews and assessments at a time, date and place as determined by the Department. An offer letter will only be issued to the successful candidate once the following has been verified educational qualifications, previous experience, citizenship, reference checks and security vetting. Please note: Correspondence will only be entered into with short-listed candidates.