POST: Secretary
LOCATION: Administration Management, Head Office, Pretoria
LEVEL OF REMUNERATION: Salary level 5, R181 599 per annum
REFERENCES: NC09/01/2023 (1 post)
Requirements:
Applicants must display competency in the post-specific core functions of the post;
Be fluent in at least two of the official languages, of which one must be English;
Be a South African Citizen; Must have no previous criminal / departmental convictions or
criminal / departmental cases pending;
Applicants will be subjected to a vetting process which will include security screening and
fingerprint verification;
Be in possession of a Senior Certificate (Grade 12) or National Certificate Vocational)
recorded on the National Learner Record Database on NQF level 4;
Must have no criminal record or pending criminal / departmental cases;
Degree / Diploma in the field of post will be an added advantage;
Relevant courses in the field of the post as well as valid driver’s license for at least a light
motor vehicle will serve as an advantage;
Be willing to work under pressure and extended hours.
Duties:
To provide secretarial support functions to the Section Head.
Arrange, prepare meetings, agendas, typing and taking Minutes.
Answer and screen all incoming calls to the office of the Section Head.
Liaise with other Sections and components on matters relating to the Section Head’s office.
Maintain good Recordkeeping, filling and bring forward system.
Handle confidential documents.
Process and submit claims, make travelling and accommodation arrangement.
Manage the diary as well as receive and host visitors of the office.
Operate standard equipment (fax, photocopy machine, telephone, Computer).
Serving refreshment to visitors and during Meetings.
Manage office inventory.
General:
Only the official application form (available on the SAPS website (www.saps.gov.za) and at
SAPS Police Stations) will be accepted. The Z83 previously utilized will no longer be
accepted. All instructions on the application form must be adhered to. Failure to do so may
result in the rejection of the application.
The post particulars and reference number of the post must be correctly specified on
the application form.
A comprehensive Curriculum Vitae as well as copies of an applicant’s ID, Senior
Certificate and all educational qualifications obtained, service certificates of previous
employers stating the occupation and proof of relevant experience in the field of the post
and motor vehicle driver’s license (where required) must be submitted together with
the application form.
The copies do not have to be certified and original documentation must be produced
during the selection process as requested.
Qualifications and driver’s licenses submitted will be subjected to verification
checking with the relevant institutions. The South African Police Service will verify
the residential address of applicants and conduct reference checks.
Appointments will be made in terms of the Public Service Act, 1994 (ACT NO. 103 OF
1994): as applicable to the post environment.
Applications must be mailed timeously. Late applications will not be accepted or considered.
The closing date for applications is 2023-01-27 at 15:30.
If a candidate is short-listed, it can be expected of him/her to undergo a personal interview
as well as a practical assessment.
Reference checking will be conducted on all short listed applicants.
Short-listed candidates for appointment to certain identified posts, will be vetted in
terms of the Criminal Law (Sexual Offences and Related Matters) Amendment Act,
2007 (Act No 32 of 2007) and the Children’s Act, 2005 (Act No 38 of 2005). A candidate,
whose particulars appear in either the National Register for Sex Offenders or Part B
of the Child Protection Register, will be disqualified from appointment to that post.
All short-listed candidates will be subjected to fingerprint screening.
Correspondence will be conducted with successful candidates only. If you have not been
contacted within 3 months after the closing date of this advertisement, please accept that
your application was unsuccessful.
The South African Police Service is under no obligation to fill a post after the advertisement
thereof.
The SAPS application forms can be obtained from any SAPS Recruitment Office within the
South African Police Service.
Hand delivered applications may only be submitted at 152 Johannes Ramokhoase Street,
Telkom Towers North, Pretoria. Application must be deposited into the box available at the
reception area.
Applications forwarded by post to be addressed to: The Section Head: Corporate Support,
(Attention: Lt Col JL Shandu/ Capt SJ Matlopela), Corporate Support, South African
Police Service, Private Bag X 94, Pretoria, 0001
Enquiries can be directed to Lt Col JL Shandu/ Capt SJ Matlopela/ W/O TB Tshabalala/ SPO
KK Mashiloane at telephone: (012) 397 7256/ 7240.