Team Assistant

Team Assistant

Location

South Africa – Johannesburg

Travel required

No travel is expected with this role

Job category

Business Support

Relocation available

This role is not eligible for relocation

Job type

Professionals

Job code

RQ089698

Experience level

Intermediate

Apply Share

Job summary Team Assistant

Entity:Customers & Products

Job Family Group:Business Support Group

Job Description:

To provide support to market leadership & respective teams, both in terms of self-led value adding activity and administration.

About bp

At bp, we provide an excellent working environment and employee benefits such as an open and inclusive culture, a great work-life balance, tremendous learning and development opportunities to craft your career path, life and health insurance, medical care package and many others.

Key Accountabilities

• Meticulously managing the calendar and email inbox while acting as a delegate to intelligently manage daily commitments, maximising leadership efficiency.
• To be closely involved with issues relating to the team agenda, objectives and accountabilities to ensure that matters are dealt with in an efficient and effective manner involving networking and engaging with other team members.
• Preparation of reports and presentations, invoice processing, processing of internal expenses, the creation and maintenance of registers and financial spreadsheets and other administrative tasks.
• Produce work to a high standard with minimal rework due to error and work efficiently with minimal supervision.
• Manage outbound correspondence from a variety of inputs (e-mail, draft letters).  Prepare accurate outgoing correspondence in a timely manner, which reflects the highest professional standards.
• Assist in developing presentations and reports, producing correspondence, meeting agendas and meeting minutes and maximising meetings through preparation of attendees.​
• Ensure confidentiality of all work.
• Managing all required meeting related logistics (i.e. venue booking, issuing agendas, invite attendees and monitor responses, ensure effective use of technology at the time of the meeting/event).
• Support and co-ordinate key project/team activities for leaders and the team as required.​ Organise special events, such as away days, customer events, performance reviews, celebrations etc.
• Coordinate, organise and administer communications / arrangements for internal/external group meetings, events and conferences.​
• Coordinate and host visitors at site.​
• Manage on-boarding activities to support new team members (ordering office equipment, ordering mobile phone, supporting corporate credit card application, updating GAL etc.) and off-boarding for leavers (e.g. updating GAL distribution lists, systems access etc.​)

Education

General Degree or equivalent experience

Experience

• Should have minimum of 4-6 years of experience
• Experience of operating in an international business and managing global stakeholders
• Experience using procurement system
• Experience in managing multiple complex travel arrangements
•  Experience in intelligent diary management
• Experience of fielding issues and delegating / escalating as appropriate
• Experience in Project Management

We support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly.

There are many aspects of our employees’ lives that are meaningful, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, collaboration spaces in a modern office environment, and many others benefits.

Travel RequirementNo travel is expected with this role

Relocation Assistance:This role is not eligible for relocation

Remote Type:This position is a hybrid of office/remote working

Skills:Adaptability, Authenticity, Communication, Continued Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital fluency, Ethical judgement, Excellence, Group Problem Solving, Influencing, Knowledge Sharing, Listening, Managing volatility, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills

Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.

ApplyShareBack to search