ADMINISTATION CLERK: REF NO: DHRDS/36/28/22
Directorate Human Resource Divisional Staff, ARMSCOR Building
R176 310 per annum (Level 05)
CENTRE : Erasmuskloof, Pretoria.
REQUIREMENTS : A minimum NQF level 4, Senior Certificate (Grade 12).Special
requirements/skills needed: Knowledge of Word, Excel and PowerPoint. Ability
to communicate effectively in English (written and verbal). Analytical and
innovative thinking ability as well as problem solving skills. Excellent
interpersonal skills. Sound organizational skills. High level of reliability. Ability
to act with tact and discretion.
DUTIES : Handle routine correspondence by maintain filing system and route files for
signature to management by capturing information in the routing register,
monitor sign off and capture finalization in the register. Route files after
signature are sent back to whom handed in the file for signature. Assist with
making copies and distribution documents. Assist colleagues by telephones
calls for client. Obtain quotations, arrange petty cash and financial Authority
(FA’s) and reconcile according to the financial procedures and policy. Keep
copies of all documents in the finance file and store the file in the cabinet. Do
follow up actions and capture feedback on the copies and store the file in the
cabinet. Arrange for the repair/ servicing of office equipment and the payment
of services. Log calls in line with maintenance and repair. Operate fax machine
by sending and receiving documents. Provide dates of movement outside the
work area to the movement register holder and the roll call holder. Assist with
driving duties for Resource Management Section by collecting and delivering
equipment and material. Assist with making photocopies and shredding of
documents. Make arrangement for meeting/work sessions i.e catering and
booking of venue etc. Maintain Human Resource Divisional Staff Resource
Management Section. Administration of leave for members of Human
Resource Divisional Staff Resource Management Section. Obtain authority for
removal of equipment from the building. Maintain the register for movement of
all equipment and IT equipment. Maintain and update the telephone register of
clients of Human Resource Divisional Staff Resource Management Section.
Assist maintaining the below mentioned inventory for the Human Resource
Divisional Staff Resource Management Section. Ensure that the inventory list
is updated yearly and placed behind each office door and quarterly spot checks
to be done on the inventory and Assist in reporting any loss or damage of any
stock. Make travel arrangements for HR Divisional Staff Resources
Management section when required.
ENQUIRIES : Col L.G. Arends Tel No: (012) 355-5989, Maj C. Mjikelo Tel No: (012) 355-
5646/5046.
APPLICATIONS : Department of Defence, Human Resource Division, Directorate Human
Resource Divisional Staff, Private Bag X159, Pretoria, 0001, Hand Deliver:
Department of Defence, ARMSCOR Building, Human Resource Division,
Directorate Human Resource Divisional Staff, c/o Delmas and Nossob Street,
Erasmuskloof, Pretoria, 0045, Block 1, Level 2, Room 111.