Job Opportunity:Senior Secretary

Job Opportunity:Senior Secretary – Erasmuskloof, Pretoria

Are you an experienced Senior Secretary looking for a new opportunity? The DPSP Division (Risk Management Directorate) has an exciting opening for a Senior Secretary with exceptional skills to join their team in Erasmuskloof, Pretoria.

Job Summary:Job Opportunity:Senior Secretary

• Ref No: DPSP/19/24/23
• Salary: R202 233 per annum (Level 05)
• Location: Erasmuskloof, Pretoria
• Grade 12 certificate (NQF Level 4) or equivalent required
• Secretarial or related occupation background advantageous
• Special Requirement: Computer literacy (Microsoft Word, Excel, PowerPoint, etc.)
• Strong organizational and events management skills
• Excellent communication skills (written and verbal)
• Ability to conduct research and analyze documents and situations
• Job-related skills: Analytical, innovative thinking, problem-solving, and presentation skills
• Confidential security clearance required (to be obtained within a year)

Responsibilities:

• Provide secretarial/receptionist support to the Director
• Manage telephonic inquiries and direct calls to relevant senior managers
• Schedule appointments and record events on the diary
• Type documents for senior management and other staff
• Operate office equipment (fax machine, scanner, photocopier)
• Coordinate travel arrangements and check relevant documents
• Organize meetings and events, including venue identification and refreshments
• Process travel and subsistence claims for senior management
• Handle invoices related to the senior manager’s activities
• Record basic minutes of meetings
• Draft routine correspondence and reports
• Maintain filing systems and document management databases
• Administer leave registers, telephonic accounts, and attendance records
• Handle incoming and outgoing documents
• Procure standard office items, including office refreshments
• Collect relevant documents for Director’s meetings
• Stay up-to-date with applicable policies and procedures
• Prepare briefing notes for the Director as required

How to Apply: To apply for this exciting opportunity, submit your application to the Department of Defence, Defence Policy, Strategy and Planning Division, Directorate Risk Management, Private Bag X910, Pretoria 0001. Alternatively, hand-deliver your application to Armscor Building, Defence Headquarters Unit, Corner Delmas and Nossob Street, Erasmuskloof, Pretoria, and place it in the reception box.

Enquiries: For any questions or further information, contact Ms. Y.N. Mokoke at (012) 355 5784 or Mr. S.J. Nkosi at (012) 355 6269.

Don’t miss out on this fantastic opportunity to showcase your secretarial skills and join a dynamic team at the DPSP Division.