POST 37/98 : SENIOR ADMINISTRATION OFFICER: ACQUISITION – GOODS AND
SERVICES: BID ADMINISTRATION REF NO 2022/368
SALARY : R321 543 per annum
CENTRE : Head Office (Pretoria)
REQUIREMENTS : A three year tertiary qualification (NQF Level 6) in Supply Chain Management/
Purchasing Management/ Public Management/ Logistics Management and
appropriate relevant experience in Procurement / Supply Chain Management.
Experience in Goods and Services Procurement will be an added advantage.
Knowledge of Supply Chain Management Framework, procurement related
legislation and regulations, including the Public Finance Management Act,
Code of Conduct for Supply Chain Management Practitioners, Treasury
Regulations and Preferential Procurement Policy Framework Act, National
Treasury Practice Notes and Guides. Understanding of government
procurement systems and processes within the Goods and Services
environment. Good verbal and written communication skills, the ability to
manage confidential information, advanced interpersonal and negotiation
skills, problem solving skills, decision making skills and computer literacy are
critical competency areas. The ability to work and deliver under pressure and
within tight time frames is essential.
DUTIES : Manage, execute, facilitate, support supervise, and performance manage the
following SCM functions – Demand: Conduct needs assessments by collecting
and analyzing relevant data, categorizing commodities and confirming
availability of funds, Coordinate and collate business/line functions’ and
Regional inputs for procurement plans, Conduct a market and industry
analysis, Identify/implement preference points system and appropriate goals
per commodity in terms of preferential procurement policy objectives, Oversee;
coordinate and advise on the process of drafting specifications/terms of
reference and special conditions of contract. Acquisitions: ensure that the bid
processes are compliant and fully executed within the requisite legislative and
regulatory frameworks and stipulations. Determine the effectiveness of the
implementation of the Devolution system. Advise on the process of drafting
specification/terms of reference and special conditions of contract during the
Bid Specification Meetings. Advise on the process of evaluating received bids
during the Bid Evaluation Meetings. Execute and coordinate the bid process to
ensure that all bids are advertised. Ensure that all bids received, awarded and
cancelled bids are published. Monitoring and reporting on performance against
the Approved Procurement Plan. Allocations and monitoring of additional items
to the Approved Procurement Plan. Assist in providing adequate audit support
and make records and information available. Verify and approve register of all
documents sent to Registry for filing. Attend to complaints and resolve conflicts
among staff under direct supervision. Implement measures to eliminate fraud
and corruption within SCM. SCM Performance Reporting: Prepare reports and
presentations for management use, Monitor and report on BBBEE/Preferential
Procurement spending in terms of the Department’s targets and report on a
weekly/monthly basis on performance against the Procurement Plan.
Regularity Audit Support: Coordinate Internal and External Audit engagement
processes, steer the SCM response process and provide analysis of audit
queries, management responses and Audit conclusions. Ensure timeous
reporting to Treasury and Auditor General (AG). Perform any other assigned
duties in relation to the implementation of the Supply Chain Management
system of the PMTE/DPWI.
ENQUIRIES : Mr. X Makhonco Tel: (012) 406 1760
APPLICATIONS : Head Office Applications: The Director-General, Department of Public Works,
Private Bag x65, Pretoria, 0001 or CGO Building, Cnr Bosman and Madiba
Street, Pretoria.
FOR ATTENTION : Ms NP Mudau